SESAR² Release 6.4 introduced substantial new functionality to support sample metadata access, editing, and registration permissions. The new features enable a SESAR² account owner to give varying levels of permission to others to view, edit, and/or register sample metadata on behalf of the account owner.

These new features were developed in response to user requests to share private metadata with select individuals and to share edit or registration permissions with, for example, a student that may help a SESAR² user manage their samples for a period of time. You can give these privileges to others for an indefinite or set period of time. You can change the level of permissions or remove permission entirely at any point.

There are four levels of permissions that you can give to others for your user codes:

Read: Give permissions to others to view the metadata for all of your samples under a specific user code, regardless of whether the sample metadata are public or private.

Read, Edit: In addition to privileges listed in #1, give permissions to others to edit the sample metadata profiles for your samples.

Read, Edit, Create: In addition to privileges listed in #1 and #2, give permissions to others to register samples under your user code (namespace) through both individual and batch sample registration.

Read, Edit, Create, Delete: In addition to privileges listed in #1, #2, and #3, give permissions to others to request de-activation of sample metadata profiles. Sample de-activation should be rare, except in the case of an error or a test or duplicate profile.

To share permissions for your user code(s), please be sure that the person you would like to give permissions to has registered for a GeoPass account. Then, please log into MySESAR and click “Set Permission for my User code” under My Account. You will need to know the GeoPass ID (email address) of the person you would like to share permissions with.

If you have questions or comments about the new capabilities or SESAR² in general, please contact info@54.224.199.193.

New Role-Based Permissions in SESAR

In an EOS article published on Jan 7, 2016, Brooks Hanson, Director of AGU Publications, strongly encourages the use of the International GeoSample Number (IGSN) in journal papers. Hanson recognizes that including IGSNs in publications provides provenance information to readers, and more importantly links analyses of the same sample across the literature, ultimately fostering greater discovery.

The recommendations to use the IGSN to uniquely identify samples is part of a broader effort to incorporate open community identifiers, including ORCIDs (Open Researcher and Contributor ID) for authors and Fundref IDs for funders into publications. AGU Publications acknowledges that the use of these identifiers will simplify the manuscript submission and review process in the future. To read the full article, click here.

AGU Publications is just one of 36 signatories of the Statement of Commitment from Earth and Space Science Publishers and Data Facilities, which includes a commitment to, “promote the use of relevant community permanent identifiers for samples (IGSN), researchers (ORCID), and funders and grants (FundRef).”

Hanson, B. (2016), AGU opens its journals to author identifiers, Eos, 97, doi:10.1029/2016EO043183. Published on 7 January 2016.

AGU Publications Recommends Use of IGSN

The Smithsonian National Museum of Natural History recently registered nearly 350,000 samples with IGSNs in SESAR², including specimens from the National Gem, National Mineral, and National Rock Collections. The inclusion of these samples in SESAR² greatly enhances the discoverability of these valuable collections*. Furthermore, since data exists for many of these samples in PetDB, the IGSNs can now be added and used to link samples to analyses in different publications regardless of sample naming conventions of individual authors. Click here to view an example sample profile in SESAR², including a link to the Smithsonian Collections web pages. To view all samples, search the catalog for samples beginning with the user code (namespace) ‘NHB’.

These registrations took advantage of the SESAR² Web Services, which are documented here.

*Please note that the use of IGSNs in publications, alone, does not fulfill the Smithsonian loan policy stating that samples must be referenced by museum catalog numbers. Authors should include both museum catalog numbers and IGSNs.

Smithsonian Registers National Gem, Mineral, and Rock Collections with IGSNs in SESAR²

The Index to Marine and Lacustrine Geological Samples (IMLGS) that has been developed and maintained by NOAA’s NCEI, has been decommissioned and will no longer be accessible on the NCEI web site starting May 5, 2025. In order to ensure continued access and updates to the IMLGS, SESAR and NCEI have agreed that SESAR will take over stewardship of this resource. SESAR staff is working with NCEI and the marine and lacustrine repository community to ensure persistence of this valuable resource. 

SESAR is planning a phased approach to continuing the services of the IMLGS: 

Phase Ia (completed December 1, 2025): Provide access to the current content of the IMLGS. SESAR will create a user interface for searching the current IMLGS and displaying search results. The priority is to make the contents of the IMLGS accessible again as quickly as possible and minimize downtime after the May 5 shutdown of NCEI-based Interactive Map Tool.

Phase Ib (completed February 10, 2026): SESAR has assumed management of the IMLGS Curators Listserv, previously hosted by NCEI. This listserv is an unmoderated forum for discussion and announcements related to the Curators group and Index to Marine and Lacustrine Geological Samples (IMLGS) database. To join the listserv, request to join here (log in to a Google email account first, or email info@geosamples.org to be manually added to the list): https://groups.google.com/a/geosamples.org/g/imlgs

Phase II (in progress, requires additional funding): Fully integrate the IMLGS services with SESAR. SESAR is starting to work with NCEI and contributing sample repositories to understand their needs and desires for a streamlined data ingest process and user needs for search. Based on these needs and desires, we will generate an implementation plan and try to identify sources of funding to perform the necessary technical developments.

Please note that much of the IMLGS data remains accessible also via GeoMapApp here.

We are grateful for the many notes of support we have received from the community reiterating the importance of the IMLGS resource and expressing gratitude to SESAR for helping to steward this resource in the future. We thank the community for your continued support and patience with this transition. 

If you have questions or comments, please reach out to us at info@geosamples.org.

Notice to the Community Regarding the IMLGS

We are excited to announce the release of our new “Teams” feature, live now in MySESAR. Teams allows multiple users to work on a shared platform within MySESAR, each utilizing their own individual account. This feature was designed to support groups that require multiple members to access and maintain shared sample metadata within their institution. We will be hosting two informational webinars on March 24th and April 3rd to introduce the Teams feature. To sign up, please see the links below:

March 24, 2025 at 11am ET: Register here

April 3, 2025 at 2pm ET: Register here

With the release of the Teams feature, the legacy GeoPass login system will now officially shut down on June 1, 2025. After June 1, 2025, SESAR will solely utilize ORCID validation for login and access to MySESAR. If you have not yet added your ORCID to your account, you can do this by following the steps outlined in our previous newsletter describing the GeoPass Phase out.

Our team is ready to support you during this transition, if you have any concerns or questions please email us at info@geosamples.org.

New Feature Release: Teams Functionality

The following message was sent to SESAR users who are not yet using ORCID to log in to their MySESAR accounts, in anticipation of the shutdown of the legacy IEDA2 GeoPass authentication system in 2025.

Dear SESAR2 GeoPass User,

This message is to inform you that SESAR2 is shutting down its GeoPass login system on January 1st, 2025. You are receiving this message because you have a GeoPass account currently registered with SESAR2. 

After January 1st, 2025, SESAR2 will solely utilize ORCID validation for login and access to MySESAR. ORCID (Open Researcher and Contributor ID) is a free, unique, persistent identifier for individuals. Usage of this internationally-recognized identifier and validation service makes our system safer and easier to access.

ACTION REQUIRED FROM YOU: To ensure undisrupted access and functionality to your SESAR2 account, please login to MySESAR via GeoPass and add your ORCID by December 31st, 2024. You can do this now by:

Registering for an ORCID if you do not have one: https://orcid.org/register

Logging into your SESAR account using GeoPass: https://geopass.iedadata.org/josso/

Under “MyAccount,” add your ORCID. This will allow you to “Login with your ORCID” once GeoPass is no longer available.


For our institutional and web services users, we understand this transition may bring changes that impact your workflow:


For institutional accounts using GeoPass, the primary SESAR2 user from the institution should link their ORCID to the institutional GeoPass. In the coming months we will make changes on the backend that will make it possible to create “Organizations” within SESAR2 and assign and/or transfer sample management permissions to multiple people.

Web Services registrations will begin incorporating ORCID authentication in the coming months. Access through GeoPass will no longer be available after January 1st, 2025.


We are dedicated to helping make this transition as smooth as possible for you. Please email us at info@geosamples.org with any questions or concerns.

Thank you!
The SESAR2 Team

sesar

AGU Publications Recommends Use of IGSN

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